Track check payments with a proper lifecycle that correctly reflects your bank balance. Checks go through Issued → Cleared (or Voided), using an intermediate Checks Payable account.
How Check Payments Work
Issuing a Check
When you pay a supplier bill or expense by check:
- A check voucher record is created with status Issued.
- The accounting entry debits the payable/expense and credits Checks Payable (2080).
- Your bank balance is not affected yet — the money hasn't left your account.
Clearing a Check
When the check actually clears the bank:
- Go to Accounting → Check Register.
- Find the issued check and click Clear.
- Enter the clearing date.
- The system debits Checks Payable and credits your bank account — reducing your bank balance.
Voiding a Check
If a check needs to be cancelled (owner only):
- Click Void on an issued check.
- The original journal entry is reversed, restoring the payable or expense.
- The check is marked as voided and cannot be used again.
Check Register
The Check Register page shows all checks with:
- Check number, date, payee, amount
- Status badge (Issued, Cleared, Voided)
- Summary stats: total issued, cleared, and outstanding amounts
- Filter by status, date range, and payee