Journal Entries

Journal Entries

Automatic Entries

The system automatically creates journal entries for:

• Completed sales (debit Cash/Receivable, credit Revenue)
• Purchase orders and goods receipts
• Supplier bill payments
• Customer invoice payments
• Expense submissions
• Check issuance and clearing
• Fixed asset purchases, depreciation, and disposal

Manual Entries

Create manual journal entries for transactions not handled automatically:

1. Go to Accounting > Journal Entries.
2. Click New Entry.
3. Enter the date, description, and debit/credit lines.
4. Debits must equal credits (the system validates this).

Recurring Journal Entries

For journal entries that repeat on a regular schedule (e.g., monthly accruals, amortizations), you can set up recurring templates:

1. Go to Accounting > Recurring.
2. Click New Template and select Journal Entry as the type.
3. Define the debit/credit lines, just like a normal journal entry.
4. Set the frequency (weekly, biweekly, monthly, quarterly, or yearly), start date, and optional end condition.
5. The system automatically generates and posts journal entries on schedule.

You can also set up recurring templates for bills and expenses from the same Recurring page.