Overview
The Gallery is your central hub for browsing and managing all store media — receipts, documents, AI-generated images, and uploaded files. Access it from Media > Gallery in the sidebar.
Browsing Files
The Gallery displays files in a Google Photos-style grid, grouped by date. Use the source tabs to filter:
- All — Everything from all sources
- Receipts — Receipt images from the Document Processor, Telegram, goods receipts, and expenses
- AI Generated — Images created with the AI Image Generator or Image Studio
- Documents — Employee docs, contracts, and general uploads
Click any image to open the lightbox for a larger view. From the lightbox, you can:
- View file details (info icon)
- Send to social media (send icon)
- Use as AI reference in Image Studio (stars icon) — opens Image Studio with the image pre-loaded as a reference
Uploading Files
Click the green Upload button or drag and drop files anywhere on the page.
Quality Choice
When uploading images, choose between:
- Original — Keeps the full-resolution file as-is
- Compressed — Converts to WebP format for smaller file sizes (recommended for most use cases)
Bulk Upload
You can select hundreds or thousands of files at once. The system uses a concurrent upload queue (3 files uploading simultaneously) with per-file progress tracking. You'll see:
- Upload progress for each file
- Total uploaded / remaining count
- File type icons to identify each file
Duplicate Detection
Before uploading, the system checks for files with the same name already in your gallery. If duplicates are found:
- Skip — Don't upload this file
- Replace — Upload and overwrite the existing file
- Skip All / Replace All — Apply your choice to all remaining duplicates at once
Other non-duplicate files continue uploading while you decide.
Selecting & Batch Actions
Click the Select button to enter selection mode. You can then:
- Click individual files to select/deselect them
- Use Select All to select all visible files
- Use per-date Select All buttons to select all files within a specific date group
Available Batch Actions
- Image Studio — Send selected images to Image Studio as reference images for AI generation
- Move to Store — Copy or move files to another store you own
- Delete Selected — Permanently delete selected files
Move to Store
Transfer files between your stores:
- Select the files you want to move
- Click Move to Store in the action bar
- Choose the destination store
- Select Copy (keep originals) or Move (remove from current store)
- Optionally enable Skip Duplicates to avoid re-uploading files that already exist in the target store
Large transfers are processed in batches of 50 files with a progress bar.
Image Studio Integration
You can send gallery images directly to the Image Studio to use as reference images for AI image generation:
- From the lightbox: Click the stars icon to send the current image
- From batch select: Select multiple images, then click Image Studio in the action bar
The images will appear as reference thumbnails in Image Studio's poster generation form.
Scan Duplicates
Click Scan Duplicates to find existing duplicate files in your gallery. The system checks for matches by reference number, supplier+date+amount metadata, and identical file names.
Storage Limits
Your storage usage is shown at the top of the Gallery. Free stores get 5 GB of storage. If you need more, upgrade to a storage plan (35 GB, 2.5 TB, or 8 TB) from Settings > Modules.