Consignment Management

Consignment lets you receive goods from suppliers without paying upfront. You only pay for items once they're sold (settlement), and you can return unsold items (pull-out). The system tracks outstanding balances per supplier and per goods receipt.

How Consignment Works

1. Mark a supplier as consignment — Edit the supplier and enable the "Consignment" toggle. All future goods receipts from this supplier are automatically treated as consignment.
2. Receive goods — Create a Goods Receipt (GR) from the supplier. Consignment GRs post to account 1031 (Consignment Inventory) instead of regular inventory.
3. Sell the items — Items sell normally through the POS. When you're ready to pay the supplier, create a settlement.
4. Settle — Settlement generates a supplier bill for the items you've sold, moving the cost from consignment inventory to regular COGS.
5. Pull out unsold items — Return unsold items to the supplier, reducing the consignment inventory balance.

Consignment Summary

Navigate to Consignment in the sidebar (under Operations) to see the summary dashboard. It shows:

• Total Outstanding — The total value of unsettled consignment inventory across all suppliers.
• Suppliers with Open Consignment — How many suppliers have unsettled GRs.
• Open GRs — Total number of goods receipts that still have outstanding items.

Each supplier row is expandable and shows a breakdown of every consignment GR with received, pulled-out, settled, and outstanding amounts.

Settling Consignment

Settlement means paying the supplier for items that have been sold. There are two modes:

Per-GR Settlement

1. Go to the Consignment Summary and expand a supplier.
2. Click the Settle button () next to a specific GR.
3. Choose which items and quantities to settle.
4. The system creates a supplier bill and journal entries.

Cumulative Settlement

1. In the supplier's footer row, click Settle All.
2. This settles all outstanding items across all open GRs for that supplier in a single transaction.
3. One supplier bill is generated for the entire cumulative amount.

Pull-out (Returning Items)

Pull-out records items returned to the supplier. Like settlement, there are two modes:

Per-GR Pull-out

1. Expand a supplier in the Consignment Summary.
2. Click the Pull-out button () next to a GR.
3. Select items and quantities being returned.
4. The consignment inventory balance is reduced accordingly.

Cumulative Pull-out

1. In the supplier's footer row, click Pull Out.
2. This pulls out selected items across all open GRs for that supplier at once.

Converting Existing GRs to Consignment

Already received goods via a regular GR? You can convert them:

• Single GR — Open the GR and click Convert to Consignment.
• Bulk convert — From the Goods Receipts list, select multiple GRs and use the bulk action Convert to Consignment.

Conversion adjusts the GL entries from regular inventory to consignment inventory (account 1031).

Unlinked Suppliers

If goods receipts have a supplier name but aren't linked to a supplier account, you'll see a warning banner on the Consignment Summary page. Click Fix Now to link them. Cumulative actions (settle all / pull out) are only available for linked suppliers.

Accounting