A BIR receipt is the official BIR-registered invoice or official receipt behind a transaction — the one from your printed booklet or another registered system. KukuExpress keeps a copy: a photo of it plus the figures printed on it, tied to the sale, expense or supplier bill it belongs to.
What gets recorded
- Type — Invoice or Official Receipt
- Number and date printed on it
- Buyer (receipts you issue) or supplier (receipts you receive): name, TIN, address
- VATable sales, VAT, VAT-exempt, zero-rated, withholding tax and total
- A photo of the receipt (required)
When the total or VAT on the receipt differs from the transaction, the receipt is saved and the difference is flagged so it can be checked.
Receipts you issue to customers (sales)
- POS: open the sale from Sales History, tap Attach BIR receipt, take a photo and confirm the figures (they are prefilled from the sale). The sale must be synced and the device online.
- Portal: open the order (Orders → the order) and use the BIR Receipts card.
- Telegram: send the photo to your store's bot. It is read automatically; if it is a receipt your store issued, the Document Inbox suggests the matching sale — open the document and confirm.
Your own receipt numbers must be unique: the same Invoice or OR number cannot be recorded twice.
Receipts you receive from suppliers
Open the expense or supplier bill and use its BIR Receipts card. Supplier receipts sent through Telegram are suggested against matching expenses and bills in the Document Inbox.
Spoiled or cancelled receipts
Never delete them: use Void and give a reason. The receipt keeps its number and stays on the register, marked voided.
The register
Accounting & Finance → BIR Receipts lists every receipt by date, issued or received, with totals for VATable sales, VAT, exempt and zero-rated amounts, and a CSV export for your BIR books.
Permissions
- Receipts for sales: Record BIR receipts (given to every role that accepts payments or manages orders when the feature arrived).
- Receipts on expenses: Manage Expenses. On supplier bills: the bill edit permission.
- The register: View Accounting.