What the Staff Activity page shows
Open HR & Payroll → Staff → Activity (or the button next to a person on the Staff List). Pick Today, Yesterday, This Week, Last 7 Days, This Month, or a custom range. Every active staff member appears in one table, busiest first:
- Portal — the time they were in the web back office: first and last page seen, how many pages, and which areas (accounting, expenses, reports…). This counts even when nothing was saved, so an accountant who spent the morning reviewing the ledger and reconciling a bank statement is not shown as idle.
- Clocked — hours from attendance clock-ins on the POS or the portal.
- Action counts per area — POS (sales, shifts opened and closed, member check-ins), Accounting (journal entries, checks, deposits, bank reconciliations, period changes), Expenses (created, submitted, approved, paid, and document-inbox postings), Payables (supplier bills, payments, disbursement vouchers prepared, approved and released), Receivables (invoices, quotations, customer payments, credit notes), Inventory (product and stock changes, receiving, purchase orders, stock counts), HR (schedules, approvals, attendance edits, missions, memos), Settings, and Other (AI assistant use, emails sent).
- Last activity — the most recent thing they did and when.
Anyone with no presence, no clock-in and no actions in the period is highlighted with a No activity badge.
Drilling into one person
Click a name to see a day-by-day timeline for the same period. Each line shows the time, the area, and what was done — Journal entry JE-0042: September rent, Paid supplier SP-0017 — ₱12,500.00 via bank transfer, Approved leave request for Ana Cruz — with a link to the record where one exists. Days on which the person was logged in but only reviewing show as "in the portal 9:02 AM – 5:40 PM, 120 pages" with no actions underneath; days with nothing at all are listed as "nothing recorded".
Where the information comes from
Actions are read from the records themselves — the system already stamps who created, edited, approved, paid or voided everything — so the history is complete from the day each record was made. Back-office presence is counted from real page views only; a tab left open in the background, automatic refreshes, and support staff visiting on your behalf are not counted. Presence tracking begins from the day this feature was released, so earlier days show actions and clock-ins but no portal time.
Who can see it
Store owners and anyone with the Manage Employees permission. Staff cannot see each other's activity.
Reading it fairly
- A cashier's work is on the POS, so they will show clock-ins and POS actions but little or no portal time. That is normal.
- Some work leaves no record on purpose — phone calls, counting a delivery before receiving it, reading a report. Use the page as a conversation starter, not a verdict.
- All times are shown in your store's timezone.