By default employees only see a payslip after the payroll run is approved — and by then the journal entry, advance repayments and commission payouts have been posted, so fixing one wrong line means voiding or reversing the whole run. The employee review window lets them check first.
Turning it on
HR → Settings → Payroll Settings → "Let employees review their payslip before approval". Set a default review window in days (the deadline is pre-filled when you publish; you can change it per run).
The flow
- Compute the run as usual and check the totals.
- On the draft run, click Publish for review and pick the deadline. Every employee on the run is notified (Telegram and/or email, following your payroll notification preference) and sees their own preliminary payslip on My Workplace → Pay, clearly marked not final.
- Each employee clicks Looks right or Something's wrong with a note. A dispute notifies everyone who can approve payroll. The page also links straight to filing an attendance correction for a missing day.
- The run shows how many confirmed, disputed, resolved and have not replied. A disputed row carries a red badge with the employee's note and an inline Resolve box.
- Fix what needs fixing (approve the attendance correction, adjust the line, change the schedule) and Recompute. Recomputing regenerates every line, so all answers reset and employees are asked to re-check.
- Resolve each dispute with a short reply — the employee sees it on their preliminary payslip.
- Approve. If disputes are still open or some employees have not answered, the confirmation says so, but it never blocks: pay day cannot wait on one person.
Good to know
- The run stays a draft during review; nothing is posted to the books until you approve.
- Close review takes the draft off employees' pages if you published by mistake. Re-submitting the deadline re-notifies everyone.
- After the deadline employees can still see the preliminary payslip but can no longer confirm or dispute it.
- Once approved, the payslip becomes a normal approved payslip and the preliminary one disappears.
Releasing approved payslips
Approval and visibility are separate. HR → Settings → Payroll Settings → Payslip visibility to employees sets when an approved payslip appears on My Workplace → Pay:
- Manual — nothing is shown until you release it. On the approved run, click the eye button on an employee's row to release (or hide) just theirs, or Release all payslips for the whole run.
- Automatically when the run is approved — the default; every payslip appears at approval.
- Automatically when a payment is recorded — each payslip appears when that employee's pay is released, including partial releases.
In every mode the run page shows "Payslips visible to employees: x of y" and you can hide or re-release any one. Until a payslip is released, the employee's Pay page says only that payroll for the period was processed, with no amounts. Releasing a payslip notifies the employee on Telegram and/or email (HR Settings → Payroll payment notifications), as does publishing or republishing a draft for review.